Peterborough Photographic Society

The deadline for submitting images is always midnight of the Tuesday before the meeting.

*** If you have any questions regarding the photo submission process, please contact our Projectionist.

How to Submit Images, Slideshows, or Videos for Club Meetings


  • PPS uses Dropbox in place of email for the submission of Images, Slideshows, and Videos.
  • Dropbox has a feature called “File Request” (basically a file up-loader) which allows members to move images and large slideshow files from their computer directly to a location on the internet that can be accessed by our producers who prepare our slideshows.
  • Use of a File Request does not require a Dropbox account.

The Image Submission Process

At monthly PPS meetings members have an opportunity to show their images by submitting them for presentation in one of the following categories:

  • Monthly Theme
  • Photographer’s Choice
  • Outings (Regular & Breakfast)
  • Video Submissions

We also have an annual submission of:

  • Member Slideshows

Submitted images will be assembled into a Slideshow that will be presented at the monthly meetings. It is imperative that members follow the requirements for submission in order to minimize the amount of time the volunteer coordinators have to spend on creating the slideshows.

The steps to submitting images are as follows:

  1. Image Submissions:

Members can submit up to three (3) images for Monthly Theme, up to six (6) images for Photographer’s Choice, and up to three (3) images for each outing. Please note that Theme images should be shot within the current year of the club, which begins June 1.

Outing images submitted must be from the current outing and from the same day as the outing. If you have images from a previous outing, they can be submitted into the Photographer’s Choice category.

The first step is to select which images to submit. Members are allowed:

  • 6 Photographer’s Choice images
  • 3 Theme images – Taken within the current year of the club
  • 6 Outing images (3 per Outing)
  • 1 minute and 4 seconds of video
  1.  Re-sizing your image(s):

Images to be submitted must be in JPEG format.

We prefer that the images be downsized, but if there is a problem with downsizing, just submit them at full size and they will be adjusted before adding them to the slideshow.

  • If the image is landscape orientation (width greater than height), re-size the width to be 1024 px and allow the height to adjust automatically.
  • If the image is portrait orientation (height greater than width), re-size the height to be 768 px and allow the width to adjust automatically.
  • If the image is square, re-size it to 1,024 px on any side.

For PC users: You can resize your images easily using the free desktop app, FastStone Photo Resizer. For detailed instructions, please see this short video.

  1.  Title your Images (MANDATORY)
  • Once an image has been re-sized, right-click on it, click “rename”, enter a suitable title, and press “Enter”.
  • Click the Dropbox link for the category (Theme, Photographer’s Choice, Breakfast & Regular Outings, Video Submissions) to which your images apply.
  •  You will be taken to the File Request screen for the chosen category on the Dropbox website and prompted to select the files you wish to upload.
  • It will ask for first and last name and your email address (which is used to send you a confirmation).
  • When you submit your file(s) your name will be automatically attached to your title so it is no longer necessary to include your name in the renaming of those file(s).

Please note: If you are submitting images in more than one category, send them separately using the appropriate links. 

Printed Images

For those members who like to make and show their prints we now have what we call Members Clothesline. A clothesline will be put up and clothes pegs made available for you to hang your picture for members to view. These prints can be any size up to 11×14″. NO FRAMED PRINTS. No more than two images per member. These images will not be critiqued and will be just for viewing only. 

Thank you for submitting your images we look forward to viewing them!